Hospital Dashboard

Today’s registration and patient transaction activity · Reporting date: 10 Oct 2026

Dashboard counts are calculated from the included patient, transaction, and admission records. Reporting date: 2026-10-10. No database, attendance, or billing workflow is connected.

Today's Transactions

transactions2026-10-10

Patient	Service	Status
Juan Dela Cruz	OPD	Waiting
Maria Santos	REHAB	In Service
Pedro Reyes	OPD	Completed
Ana Mendoza	ER	In Service
Unknown Patient 001	ER	Waiting

Service Queue Status

Completed / Total requests today · Click a service

4 services

Each service request is counted once. Statuses are data.

Quick Registration

Emergency triage and care must not be delayed by registration or insurance verification.

Medicine Stock

On-hand quantities and reorder alerts

Medicine	On Hand	Status
Paracetamol 500 mg	240 Tablet	In Stock
Ibuprofen 400 mg	36 Tablet	Low Stock
Amoxicillin 500 mg	0 Capsule	Out of Stock
Cefazolin 1 g	85 Vial	In Stock
Tramadol 50 mg	18 Capsule	Low Stock

Patient Registry

Find existing Patient Profiles before creating a new registration.

Total Patients

5

Verified

3

Pending Verification

1

Temporary Profiles

1

Patient List

Patient Records

Search Patient

Identity Status

Registered

5 patients found

Select Actions to review a patient or start a transaction

Hospital No.	Patient Name	Age / Sex	Contact	Registered	Identity Status
POC-000001	Juan Dela Cruz 1985-04-12	41 / Male	09171234567	2026-09-15	Verified
POC-000002	Maria Santos 1992-11-03	33 / Female	09181234567	2026-09-20	Verified
POC-000003	Pedro Reyes 1967-02-22	59 / Male	09991234567	2026-10-09	Pending Verification
POC-000004	Ana Mendoza 2001-08-15	25 / Female	09221234567	2026-10-10	Verified
POC-000005	Unknown Patient 001 Birth date unavailable	— / Unknown	—	2026-10-10	Temporary

search and filters work with records. Patient registration, profile and cases are now available as s. No data is saved.

New Patient Registration

Create a permanent Patient Profile. Confirm the patient does not already exist.

: All fields and validation are previews. No patient record is created or saved. Emergency care must not be delayed by completing this form.

1. Patient Identity

Required fields marked *

Last Name *

First Name *

Middle Name

Suffix

Date of Birth *

Sex *

Civil Status

Nationality

Place of Birth

Occupation

Identity Status

2. Address & Contact

Region

Province

City / Municipality

Barangay

House No. / Street / Subdivision

ZIP Code

Mobile Number *

Email Address

Permanent address is the same as current address

3. Emergency Contact / Next of Kin

Full Name

Relationship

Contact Number

Address

4. Identification Cards & Special Categories

Optional · Multiple IDs allowed

Record IDs actually presented by the patient. Senior Citizen and PWD categories may both apply. Eligibility and discounts require separate verification.

Senior Citizen

Person with Disability (PWD)

ID Type	ID Number	Issuing Authority / LGU	Issue Date	Expiry Date

Use ID numbers in this UI. No ID images or real identification data are stored.

5. Additional Information

Patient Category

Preferred Language

Registration Source

Registration Notes

Check for Existing Patient

Search the current Patient Registry before registering a new profile.

Name or Hospital Number

Enter at least 2 characters.

Registration Guidelines

One permanent profile per patient. Returning patients should receive a new Patient Transaction, not another Patient Profile.

Fields and registration requirements are for hospital review.

Patient Profile

Permanent patient information and related hospital activity.

Select Patient

—

Age: —

—

Special Categories & Presented Identification

Related Cases

Transaction History

Declared coverage only. This is not proof of eligibility.

Document references are shown below.

events only; not actual audit records.

Transaction Registry

Patient visits and their current service status

Search Transactions

Service

Transaction #	Patient	Service	Visit Type	Date	Status
101	Juan Dela Cruz POC-000001	OPD	New	2026-10-10	Waiting
102	Maria Santos POC-000002	REHAB	Rehabilitation	2026-10-10	In Service
103	Pedro Reyes POC-000003	OPD	Follow-up	2026-10-10	Completed
104	Ana Mendoza POC-000004	ER	Emergency	2026-10-10	In Service
105	Unknown Patient 001 POC-000005	ER	Emergency	2026-10-10	Waiting
106	Juan Dela Cruz POC-000001	OPD	Follow-up	2026-10-08	Completed

OPD Registration

Outpatient Department · UI workflow only

: use a patient or search the registry. All entered values remain on this screen only; no transaction is saved.

1. Patient Selection

Existing Patient *

Select a patient to preview their profile information.

2. PhilHealth Eligibility & Billing

Transaction-specific

Check eligibility for this visit before estimating benefits. A declared PhilHealth PIN is not proof of coverage.

Declared PhilHealth PIN

From selected patient. Edit membership details in the Patient Profile.

Relationship to Member

Will the Patient Use PhilHealth?

Status: Not checked. Billing coverage is not determined.

Actual eligibility and benefits will come from an authorized third-party service. Emergency treatment must not wait for this check.

3. OPD Registration Details

Service / Department

Transaction Type *

Visit / Admission Date & Time *

Clinical Priority

Chief Complaint *

Referring Facility / Physician

Attending Doctor / Assigned Team

Initial Notes

OPD Visit Information

Clinic

Appointment / Walk-in

Additional procedures and medicines can be prepared together for this patient. Review all requests before continuing; these are s only.

Service Requests / Procedures

Doctor / Authorized Staff

Order X-ray, laboratory, therapy or casting directly while reviewing this patient. Each request is linked to the current transaction and appears in the department queue.

Department

Procedure / Test

Priority

Clinical Indication

Requested Procedures0 requests

No service requests added yet.

These requests are illustrative and do not persist after reload.

Medicine Request

Prepare medicine requests for this transaction. Medicines are billed first; pharmacy releases them only after receipt/payment confirmation.

Medicine

Select a medicine to view stock information.

Quantity

No medicines selected.

Workflow: Medicine Request → Billing → Receipt / Payment Confirmation → Pharmacy Pickup → Dispensed Date & Time. Stock shown is data, not reserved.

4. Case Association

Link this visit to an existing patient case or start a new case (preview).

5. Registration Workflow

1. Select existing patient

2. Record visit details

3. Link relevant case

4. Review transaction

5. Open Transaction Details ()

No real patient registration, billing, admission, or service request is created.

Emergency Registration

Emergency Room · UI workflow only

: use a patient or search the registry. All entered values remain on this screen only; no transaction is saved.

1. Patient Selection

Existing Patient *

Select a patient to preview their profile information.

2. PhilHealth Eligibility & Billing

Transaction-specific

Check eligibility for this visit before estimating benefits. A declared PhilHealth PIN is not proof of coverage.

Declared PhilHealth PIN

From selected patient. Edit membership details in the Patient Profile.

Relationship to Member

Will the Patient Use PhilHealth?

Status: Not checked. Billing coverage is not determined.

Actual eligibility and benefits will come from an authorized third-party service. Emergency treatment must not wait for this check.

3. Emergency Registration Details

Service / Department

Transaction Type *

Visit / Admission Date & Time *

Triage Acuity

Presenting Complaint *

Referring Facility / Physician

Attending Doctor / Assigned Team

Initial Notes

Emergency Triage & Arrival

Clinical triage and emergency treatment must never wait for patient registration or insurance processing.

ER Arrival Date & Time

Triage Date & Time

Arrival Method

Triage Level (Clinical Staff)

Incident / Injury Time

Initial Location

Additional procedures and medicines can be prepared together for this patient. Review all requests before continuing; these are s only.

Service Requests / Procedures

Doctor / Authorized Staff

Order X-ray, laboratory, therapy or casting directly while reviewing this patient. Each request is linked to the current transaction and appears in the department queue.

Department

Procedure / Test

Priority

Clinical Indication

Requested Procedures0 requests

No service requests added yet.

These requests are illustrative and do not persist after reload.

Medicine Request

Prepare medicine requests for this transaction. Medicines are billed first; pharmacy releases them only after receipt/payment confirmation.

Medicine

Select a medicine to view stock information.

Quantity

No medicines selected.

Workflow: Medicine Request → Billing → Receipt / Payment Confirmation → Pharmacy Pickup → Dispensed Date & Time. Stock shown is data, not reserved.

4. Case Association

Link this visit to an existing patient case or start a new case (preview).

5. Registration Workflow

1. Select existing patient

2. Record visit details

3. Link relevant case

4. Review transaction

5. Open Transaction Details ()

No real patient registration, billing, admission, or service request is created.

Inpatient Admission

Inpatient Admission · Ward or Private Room · UI workflow only

: use a patient or search the registry. All entered values remain on this screen only; no transaction is saved.

1. Patient Selection

Existing Patient *

Select a patient to preview their profile information.

2. PhilHealth Eligibility & Billing

Transaction-specific

Check eligibility for this visit before estimating benefits. A declared PhilHealth PIN is not proof of coverage.

Declared PhilHealth PIN

From selected patient. Edit membership details in the Patient Profile.

Relationship to Member

Will the Patient Use PhilHealth?

Status: Not checked. Billing coverage is not determined.

Actual eligibility and benefits will come from an authorized third-party service. Emergency treatment must not wait for this check.

3. Inpatient Admission Details

Service / Department

Transaction Type *

Visit / Admission Date & Time *

Actual Admission Date & Time

Admission Priority

Reason for Admission *

Referring Facility / Physician

Attending Doctor / Assigned Team

Initial Notes

Inpatient Admission Information

Admitting Service

Admission Source

Accommodation Type *

Accommodation Status

Available Ward *

Available Bed *

Time-In

Time-Out

Time-in/out applies to each ward or private room stay. Transfers will have separate occupancy periods in the eventual workflow.

Provisional Diagnosis

Additional procedures and medicines can be prepared together for this patient. Review all requests before continuing; these are s only.

Service Requests / Procedures

Doctor / Authorized Staff

Order X-ray, laboratory, therapy or casting directly while reviewing this patient. Each request is linked to the current transaction and appears in the department queue.

Department

Procedure / Test

Priority

Clinical Indication

Requested Procedures0 requests

No service requests added yet.

These requests are illustrative and do not persist after reload.

Medicine Request

Prepare medicine requests for this transaction. Medicines are billed first; pharmacy releases them only after receipt/payment confirmation.

Medicine

Select a medicine to view stock information.

Quantity

No medicines selected.

Workflow: Medicine Request → Billing → Receipt / Payment Confirmation → Pharmacy Pickup → Dispensed Date & Time. Stock shown is data, not reserved.

4. Case Association

Link this visit to an existing patient case or start a new case (preview).

5. Registration Workflow

1. Select existing patient

2. Record visit details

3. Link relevant case

4. Review transaction

5. Open Transaction Details ()

No real patient registration, billing, admission, or service request is created.

Rehabilitation Services

Therapy service workflow linked to an existing OPD transaction or Inpatient Admission

Rehabilitation is a service, not a separate admission classification. A therapy session is linked to an existing patient transaction; this does not create records.

1. Select Patient and Existing Transaction

Patient *

Care Setting *

Linked Patient Transaction *

Only existing transactions for this patient and setting are shown.

2. PhilHealth Eligibility & Billing

Transaction-specific

Check eligibility for this visit before estimating benefits. A declared PhilHealth PIN is not proof of coverage.

Declared PhilHealth PIN

From selected patient. Edit membership details in the Patient Profile.

Relationship to Member

Will the Patient Use PhilHealth?

Status: Not checked. Billing coverage is not determined.

Actual eligibility and benefits will come from an authorized third-party service. Emergency treatment must not wait for this check.

3. Therapy Session

Rehabilitation Service *

Session Type

Session Schedule *

Referring Physician

Referral / Clinical Indication

Therapy Goals / Notes

Additional procedures and medicines can be prepared together for this patient. Review all requests before continuing; these are s only.

Service Requests / Procedures

Doctor / Authorized Staff

Order X-ray, laboratory, therapy or casting directly while reviewing this patient. Each request is linked to the current transaction and appears in the department queue.

Department

Procedure / Test

Priority

Clinical Indication

Requested Procedures0 requests

No service requests added yet.

These requests are illustrative and do not persist after reload.

Medicine Request

Prepare medicine requests for this transaction. Medicines are billed first; pharmacy releases them only after receipt/payment confirmation.

Medicine

Select a medicine to view stock information.

Quantity

No medicines selected.

Workflow: Medicine Request → Billing → Receipt / Payment Confirmation → Pharmacy Pickup → Dispensed Date & Time. Stock shown is data, not reserved.

4. Workflow Preview

Select an existing patient
Choose OPD or Inpatient
Link an existing transaction
Specify therapy and schedule
Review the service
View the linked Transaction Details

Rehabilitation sessions are services associated with the selected transaction, not duplicate visits or admissions.

Diagnostic / Ancillary Registration

Standalone diagnostic and ancillary services without requiring an OPD consultation

: appropriate referral or clinical authorization may be required for a requested test. No actual order, payment, or service is created.

1. Patient Selection

Patient *

Search or register the patient first if not already in the registry.

2. PhilHealth Eligibility & Billing

Transaction-specific

Check eligibility for this visit before estimating benefits. A declared PhilHealth PIN is not proof of coverage.

Declared PhilHealth PIN

From selected patient. Edit membership details in the Patient Profile.

Relationship to Member

Will the Patient Use PhilHealth?

Status: Not checked. Billing coverage is not determined.

Actual eligibility and benefits will come from an authorized third-party service. Emergency treatment must not wait for this check.

3. Diagnostic / Ancillary Registration Details

Visit Date & Time *

Purpose of Visit *

Requesting Physician / Referring Facility

Referral / Order Reference

Reason / Notes

Service Requests / Procedures

Doctor / Authorized Staff

Order X-ray, laboratory, therapy or casting directly while reviewing this patient. Each request is linked to the current transaction and appears in the department queue.

Department

Procedure / Test

Priority

Clinical Indication

Requested Procedures0 requests

No service requests added yet.

These requests are illustrative and do not persist after reload.

Medicine Request

Prepare medicine requests for this transaction. Medicines are billed first; pharmacy releases them only after receipt/payment confirmation.

Medicine

Select a medicine to view stock information.

Quantity

No medicines selected.

Workflow: Medicine Request → Billing → Receipt / Payment Confirmation → Pharmacy Pickup → Dispensed Date & Time. Stock shown is data, not reserved.

4. Case Association

Optional association with an existing patient case.

5. Registration Workflow

Select patient
Enter visit and referral information
Add one or more diagnostic / ancillary services
Review registration
Service requests appear in Department Queues (future integration)

Illustrative data only; no records saved.

PhilHealth eligibility is checked per transaction during registration. Eligibility, benefit applicability, billing estimates and claims are distinct; statuses require verification.

Transaction Details

A complete view of one patient visit

Transaction Number

Select a transaction

Department Service Queues

Department-specific worklists with patient identity checks, previous services and reversible status updates (UI role preview)

Role preview: choose a department to simulate what an authorized operator would see. Real login permissions and patient access restrictions will be implemented later.

Department

Status

Search

Service Requests

Requested At	Transaction / Patient	Department	Procedure	Priority	Status	Patient & Actions

Status Change History (UI Session)

: queue actions simulate progress for the current browser session. Clinical completion, results, timestamps, and billing will require authorized users and an auditable backend.

PhilHealth Information

Patient-level declared membership details and coverage history

only. All PhilHealth identifiers, coverage and claim records are. No PhilHealth or third-party validation service is connected. Emergency treatment must not be delayed by eligibility checks.

Patients

5

Declared PhilHealth PIN

3

No Declared PIN

2

Patient Coverage Registry

Hospital No.	Patient	Declared Membership	PhilHealth PIN ()	Relationship
POC-000001	Juan Dela Cruz	Declared Member	DEMO-PIN-001	Self
POC-000002	Maria Santos	Declared Dependent	DEMO-PIN-002	Child
POC-000003	Pedro Reyes	Unknown	Not provided	—
POC-000004	Ana Mendoza	Declared Member	DEMO-PIN-004	Self
POC-000005	Unknown Patient 001	Unknown	Not provided	—

Patient-level versus Transaction-level

Membership information belongs to the Patient Profile. Eligibility checks and claims belong to a specific hospital transaction and date of service. A declared PIN is not proof of active coverage or benefits.

Eligibility Verification

Transaction-specific eligibility checking through a future third-party integration

only. All PhilHealth identifiers, coverage and claim records are. No PhilHealth or third-party validation service is connected. Emergency treatment must not be delayed by eligibility checks.

Eligibility Check Request

Eligibility Check History —

Transaction	Checked At	Status	Source
TX-000106	08 Oct 2026, 09:12	Eligible ()	Simulated response
TX-000104	10 Oct 2026, 10:25	Pending ()	Not connected
TX-000103	10 Oct 2026, 08:55	Needs Review ()	Simulated response

Verification Workflow

Select existing patient and transaction.
Confirm the declared member information.
Send request to approved third-party provider (future).
Review returned eligibility and benefit information.
Record response, timestamp, and transaction reference.
Proceed with claim preparation if applicable.

Result Preview

Choose a patient and transaction, then preview the request. No external verification is performed.

Claims Preparation

Prepare a transaction-linked claim packet for future PhilHealth eClaims integration

only. All PhilHealth identifiers, coverage and claim records are. No PhilHealth or third-party validation service is connected. Emergency treatment must not be delayed by eligibility checks.

Claim Information

Patient

Transaction

Only this patient’s transactions will appear. Eligibility filtering will be enforced after integration.

Service / Admission Date

Claim Category

PhilHealth PIN

Eligibility Check

Transaction Type

Visit Type

Transaction Status

Billing Status

Diagnosis / Case Reference

Remarks

Supporting Document Checklist

Illustrative requirements only. Actual claim forms and mandatory attachments depend on applicable PhilHealth benefit and current submission rules.

Patient and member information

Eligibility response / reference

Diagnosis and clinical records

Service / procedure details

Statement of account / charges

Discharge information (if inpatient)

Required claim forms and attachments

Preparation Status

0 / 7

Checklist items marked ready

A completed checklist is not an approved or submitted claim. Claim preparation and eligibility are separate from patient treatment.

Next Steps

Review eligibility, complete documentation, validate charges and claim information, then send through the authorized eClaims workflow once integration is implemented.

Claims Tracker

Monitor claim preparation, submission and responses — examples

only. All PhilHealth identifiers, coverage and claim records are. No PhilHealth or third-party validation service is connected. Emergency treatment must not be delayed by eligibility checks.

Draft

2

For Review

1

Submitted ()

1

Returned ()

1

Claims Worklist

Claim Reference	Patient	Transaction	Service Date	Status	Last Activity
CLM-DEMO-001	Juan Dela Cruz	TX-000106	2026-10-08	Draft	2026-10-09 10:15
CLM-DEMO-002	Maria Santos	TX-000102	2026-10-10	For Review	2026-10-10 14:10
CLM-DEMO-003	Pedro Reyes	TX-000103	2026-10-10	Submitted (Demo)	2026-10-10 15:30
CLM-DEMO-004	Ana Mendoza	TX-000104	2026-10-10	Returned (Demo)	2026-10-10 16:00
CLM-DEMO-005	Juan Dela Cruz	TX-000101	2026-10-10	Draft	2026-10-10 11:00

Submitted and returned statuses are simulated examples only; no claim has been sent to PhilHealth.

Claims Submission

Third-party eClaims 3.0 submission worklist and response tracking

only. No claims are transmitted, no XML is generated to an official specification, and all references are. Provider integration details must be confirmed.

Ready for Provider Review

3

Awaiting Response

2

Returned / Needs Correction

1

Submission Worklist

Claim Reference	Patient	Transaction	Packet Status	Provider Status
CLM--001	Juan Dela Cruz	TX-000101	Ready for Review	Not submitted
CLM--002	Maria Santos	TX-000102	Submitted ()	Awaiting provider response ()
CLM--003	Pedro Reyes	TX-000103	Returned ()	Correction required ()

Future Third-Party Integration

Outbound

Claim packet / XML mapping, attachments, provider credentials, submission timestamp, batch reference

Inbound

Provider acknowledgement, external claim ID, errors, status updates, resubmission history, payment advice

Claims Reports

Monitor claim preparation, submission, deficiencies and reimbursements

All amounts, dates and counts are illustrative. This is not an actual PhilHealth reconciliation report.

From

To

Status

Draft

4

Submitted

6

Returned

2

Paid

3

Claims Summary

Reporting Period	Prepared	Submitted	Returned	Paid	Estimated Claim Amount
October 2026	10	6	2	3	₱ 154,000.00

Patient Cases

Group related Patient Transactions under one condition or treatment journey.

Total Cases

4

Active Cases

3

Under Review

1

Search Case

Status

Case No.	Patient	Condition / Case	Opened	Transactions	Status
CASE-0001	Juan Dela Cruz POC-000001	Right Knee Injury Orthopedic Injury	2026-10-08	2	Active
CASE-0002	Maria Santos POC-000002	Post-operative Rehabilitation Rehabilitation	2026-10-07	1	Active
CASE-0003	Pedro Reyes POC-000003	Left Ankle Fracture Fracture	2026-10-09	1	Active
CASE-0004	Ana Mendoza POC-000004	Pelvic Trauma Trauma	2026-10-10	1	Under Review

Pharmacy Dashboard

Pharmacy worklist, dispensing, and stock overview

Pending Requests

3

Open worklist

Ready for Pickup

1

Open worklist

Low / Out of Stock

3

Open worklist

Dispensed Today

1

Open worklist

Requests Needing Attention

Request	Patient	Medicine	Status
MR-1001	Juan Dela Cruz	Paracetamol 500 mg	Awaiting Payment
MR-1002	Ana Reyes	Cefazolin 1 g	Ready for Pickup
MR-1003	Juan Dela Cruz	Ibuprofen 400 mg	Partially Dispensed
MR-1004	Maria Santos	Tramadol 50 mg	Pending Review

Stock Alerts

Ibuprofen 400 mg

MED-002

36 left

Amoxicillin 500 mg

MED-003

0 left

Tramadol 50 mg

MED-005

18 left

Medicine Inventory

Medicine catalog, recorded prices, batch availability, and stock alerts

Medicine Stock List

Code	Medicine	Unit	Current Unit Price	On Hand	Reorder Level	Earliest Expiry	Status
MED-001	Paracetamol 500 mg	Tablet	₱8.50	240	100	2027-06-30	In Stock
MED-002	Ibuprofen 400 mg	Tablet	₱12.00	36	50	2027-03-31	Low Stock
MED-003	Amoxicillin 500 mg	Capsule	₱18.75	0	30	2027-02-28	Out of Stock
MED-004	Cefazolin 1 g	Vial	₱145.00	85	25	2027-09-30	In Stock
MED-005	Tramadol 50 mg	Capsule	₱28.00	18	20	2027-01-31	Low Stock

Stock by Batch / Lot

Batch	Medicine	Available Qty	Expiry	Location
LOT-P001	Paracetamol 500 mg	140	2027-06-30	Shelf A1
LOT-P002	Paracetamol 500 mg	100	2027-10-31	Shelf A1
LOT-I001	Ibuprofen 400 mg	36	2027-03-31	Shelf A2
LOT-C001	Cefazolin 1 g	85	2027-09-30	Cold Storage
LOT-T001	Tramadol 50 mg	18	2027-01-31	Controlled Cabinet

Recent Inventory Movements

Date	Medicine Code	Movement	Quantity	Reference
2026-10-10	MED-001	Issued	-20	ISS-001
2026-10-10	MED-002	Issued	-12	ISS-002
2026-10-09	MED-004	Received	+50	RCV-001
2026-10-09	MED-003	Issued	-5	ISS-003

Medicine Requests

Doctor-requested medicines from patient transactions

Search Patient, Request or Transaction

Status

Care Setting

Request / Date	Patient / Transaction	Medicine	Qty	Recorded Unit Price	Amount	Status
MR-1001 2026-10-10 08:35	Juan Dela Cruz TX-000101OPD	MED-001Paracetamol 500 mg	10	₱8.50	₱85.00	Awaiting Payment
MR-1002 2026-10-10 09:20	Ana Reyes TX-000104Emergency	MED-004Cefazolin 1 g	2	₱145.00	₱290.00	Ready for Pickup
MR-1003 2026-10-08 10:15	Juan Dela Cruz TX-000106OPD	MED-002Ibuprofen 400 mg	12	₱12.00	₱144.00	Partially Dispensed
MR-1004 2026-10-10 11:00	Maria Santos TX-000102Inpatient	MED-005Tramadol 50 mg	6	₱28.00	₱168.00	Pending Review
MR-1005 2026-10-10 10:40	Pedro Garcia TX-000103OPD	MED-001Paracetamol 500 mg	8	₱8.50	₱68.00	Dispensed

Request prices are historical snapshots for the selected transaction, not live master prices.

Medicine Dispensing

Confirm identity, prescription, payment or approved inpatient release, and quantity

1. Select Medicine Request

Patient / Request / Medicine

2. Patient & Request Verification

Patient

—

Hospital Number

—

Transaction

—

Prescribing Doctor

—

Medicine

—

Quantity Requested / Previously Dispensed

—

Recorded Unit Price

—

Billing / Payment

—

3. Dispensing Review

Batch / Lot (FEFO)

Quantity to Dispense

Dispensing Date & Time

Dispensing Status

Remarks / Reason

Patient identity and medicine request confirmed

Prescription and applicable payment / authorized inpatient release checked

Pharmacy Workflow

Request → Clinical review → Billing or authorized release → Identity check → Dispense → Stock movement → Patient journey

Important

This screen supports dispensing review. It does not dispense medicine, change stock, confirm payments, or store clinical records.

Stock Receiving

Batch-level medicine receiving and expiry tracking

New Receiving Entry

Supplier

Invoice / Delivery Reference

Medicine

Batch / Lot Number

Quantity Received

Expiry Date

Received Date & Time

Storage Location

Recent Receipts

Reference	Medicine	Qty	Batch
RCV-001	MED-004	50	LOT-C001
RCV-002	MED-001	100	LOT-P002

Inventory Movements

Trace received, dispensed, returned, transferred, and adjusted stock

Search Movement

Movement Type

Date & Time	Medicine	Movement	Qty	Reference	Recorded By
2026-10-10 09:30	MED-001	Issued	-20	ISS-001	Pharmacy Staff
2026-10-10 09:30	MED-002	Issued	-12	ISS-002	Pharmacy Staff
2026-10-09 09:30	MED-004	Received	+50	RCV-001	Pharmacy Staff
2026-10-09 09:30	MED-003	Issued	-5	ISS-003	Pharmacy Staff
2026-10-08 14:05	MED-001	Return	+2	RET-001	Pharmacy Staff
2026-10-07 16:10	MED-002	Adjustment	-1	ADJ-001	Inventory Staff

Stock Correction / Return (Preview)

Adjustments and returns should record a reason, reference, responsible staff, and original movement. No stock updates are made in this.

Pharmacy Reports

operational summaries; no live inventory or billing data

Report

From

To

Medicine Request Lines

5

Fully Dispensed

1

Low / Out of Stock Items

3

Dispensing Summary

Medicine	On Hand	Reorder Level	Unit Price (Current )	Status
MED-001 - Paracetamol 500 mg	240	100	₱8.50	In Stock
MED-002 - Ibuprofen 400 mg	36	50	₱12.00	Low Stock
MED-003 - Amoxicillin 500 mg	0	30	₱18.75	Out of Stock
MED-004 - Cefazolin 1 g	85	25	₱145.00	In Stock
MED-005 - Tramadol 50 mg	18	20	₱28.00	Low Stock

Preview data is illustrative; selected date filters do not query a database.

Billing Dashboard

Transaction billing, collections and clearance overview

Transactions for Billing

2

Open worklist

Open Invoices

2

Open worklist

Payments Recorded

3

Open worklist

Pending Clearance

1

Open worklist

Billing Worklist

Transaction	Patient	Care Setting	Billing Status	Invoice
TX-000101	Juan Dela Cruz	OPD	For Billing	INV-2026-0101
TX-000106	Juan Dela Cruz	OPD Follow-up	Paid	INV-2026-0096
TX-000102	Maria Santos	Inpatient	Partially Paid	INV-2026-0102
TX-000104	Ana Reyes	Emergency	For Clearance	INV-2026-0104

Transaction Charges

Consolidate consultation, procedure, medicine and accommodation charges

Select Patient

Select Patient Transaction

Itemized Charges

Code	Charge / Service	Category	Qty	Unit Price	Amount

Prices are transaction-time snapshots; historical charges are not recalculated from current medicine prices. PhilHealth estimates are separate and must be validated before final billing.

Invoices & Statements

Review a printable itemized statement before collection

Select Patient

Select Patient Transaction

Payment Collection

Review patient balance and preview payment acceptance

Select Patient

Select Patient Transaction

Payment Amount (₱)

Payment Method

Reference / Remarks

Not saved: payment is not collected, posted, or assigned an official receipt number. Receipt issuance must be controlled by the hospital's authorized cashiering process.

Official Receipts

Historical receipt preview and print layout

Select Receipt

Illustrative receipt only; not a valid official receipt or proof of payment. Actual tax and receipt requirements must be confirmed with hospital finance and applicable Philippine regulations.

Bill-out & Clearance

Separate financial clearance from actual patient release / discharge

Select Patient

Select Patient Transaction

Financial Clearance Checklist

All hospital charges reviewed

PhilHealth / other coverage reviewed where applicable

Payments and outstanding balance reviewed

Event Timestamps

Invoice Issued: 10 Oct 2026 · 11:15 AM

Payment Confirmed: Pending / varies by transaction

Financially Cleared: Not yet recorded

Patient Released / Discharged: Separate clinical event

A financial clearance preview never discharges a patient or authorizes clinical release.

Billing Reports

Billing and collections overview

Gross Charges

—

Recorded Payments

—

Open Balance (after benefit)

—

Transaction Billing Summary

Transaction	Patient	Gross	Benefit ()	Paid	Balance

Figures are, do not represent actual hospital prices, coverage eligibility, financial reporting, or PhilHealth benefit schedules.

Doctor Dashboard

Duty overview and clinical worklists

Scheduled On Duty

4

View details

Checked In

3

View details

Waiting Consultations

2

View details

In Consultation

2

View details

Today's Consultation Queue

Transaction	Patient	Reason	Priority	Status
TX-000101	Juan Dela Cruz	Right knee pain	Routine	Waiting
TX-000103	Pedro Garcia	Ankle injury follow-up	Routine	In Consultation
TX-000104	Ana Reyes	Suspected forearm fracture	Urgent	Waiting
TX-000102	Maria Santos	Postoperative review	Routine	In Consultation

Doctor Availability

Dr. Andrea Cruz

Orthopedics / OPD

Checked In

Dr. Miguel Ramos

Emergency

Checked In

Dr. Sofia Lim

Inpatient

Not Confirmed

Dr. Carlo Reyes

Rehabilitation

Checked In

Dr. Elena Torres

Orthopedics / OPD

Not Checked In

Scheduled duty and actual check-in are separate indicators. Availability is not a guarantee of immediate consultation.

Doctor Registry

Search doctors and review credentials

Search doctor, specialty, or department

Department

Doctor ID	Name	Specialization	Department	Duty	Check-in
DOC-001	Dr. Andrea Cruz	Orthopedic Surgery	Orthopedics / OPD	On Duty	Checked In
DOC-002	Dr. Miguel Ramos	Emergency Medicine	Emergency	On Duty	Checked In
DOC-003	Dr. Sofia Lim	Orthopedic Surgery	Inpatient	On Duty	Not Confirmed
DOC-004	Dr. Carlo Reyes	Rehabilitation Medicine	Rehabilitation	On Duty	Checked In
DOC-005	Dr. Elena Torres	Orthopedic Surgery	Orthopedics / OPD	Off Duty	Not Checked In

Doctor Registration

Register a doctor profile and professional details only

1. Personal Information

First Name *

Middle Name

Last Name *

Suffix

Date of Birth

Sex

Mobile Number *

Email Address *

Address

2. Professional Credentials

PRC License Number *

PRC License Expiry Date

Specialization *

Subspecialization

PhilHealth Accreditation Number (if applicable)

Accreditation Expiry Date

3. Hospital Assignment

Primary Department *

Primary Consultation Location

Employment Type *

Profile Status

Notes / Remarks

4. Registration Preview

A doctor ID will be assigned by the backend when registration is saved. No record is created in this.

Registration Guidelines

Doctor registration creates the permanent profile. Duty schedules, check-in, and consultation assignments are managed separately.

License and accreditation details are declared information only. Verification, authorization, and audit history will be implemented in the backend.

Doctor Profiles

Credentials, contact information, and assignment history

Select Doctor

Select a doctor to view profile details.

Duty Schedules

Scheduled shifts, locations, and attendance indicators

Duty schedule for 10 October 2026. A scheduled doctor is not necessarily physically present. Check-in is recorded separately.

Doctor	Department	Shift Date	Shift	Assigned Location	Schedule Status	Presence
Dr. Andrea Cruz	Orthopedics / OPD	10-Oct-2026	08:00–16:00	OPD 3	On Duty	Checked In
Dr. Miguel Ramos	Emergency	10-Oct-2026	08:00–20:00	ER 1	On Duty	Checked In
Dr. Sofia Lim	Inpatient	10-Oct-2026	07:00–15:00	Ward A	On Duty	Not Confirmed
Dr. Carlo Reyes	Rehabilitation	10-Oct-2026	09:00–17:00	Rehab 2	On Duty	Checked In
Dr. Elena Torres	Orthopedics / OPD	10-Oct-2026	16:00–00:00	OPD 2	Off Duty	Not Checked In

Department Assignments

Clinical department coverage and consultation locations

A doctor may hold multiple assignments and schedules. Department and room availability are managed separately under future System Administration settings.

Doctor	Primary Specialty	Assigned Department	Location	Coverage
Dr. Andrea Cruz	Orthopedic Surgery	Orthopedics / OPD	OPD 3	08:00–16:00
Dr. Miguel Ramos	Emergency Medicine	Emergency	ER 1	08:00–20:00
Dr. Sofia Lim	Orthopedic Surgery	Inpatient	Ward A	07:00–15:00
Dr. Carlo Reyes	Rehabilitation Medicine	Rehabilitation	Rehab 2	09:00–17:00
Dr. Elena Torres	Orthopedic Surgery	Orthopedics / OPD	OPD 2	16:00–00:00

Doctor Worklist

Patient transactions assigned for consultation

Assigned Doctor

Consultation Status

Search patient or transaction

Arrival / Time	Transaction	Patient	Setting	Reason	Priority	Status
2026-10-10 08:35	TX-000101	Juan Dela Cruz P-001245	OPD	Right knee pain	Routine	Waiting
2026-10-10 10:40	TX-000103	Pedro Garcia P-001247	OPD Follow-up	Ankle injury follow-up	Routine	In Consultation
2026-10-10 09:20	TX-000104	Ana Reyes P-001248	Emergency	Suspected forearm fracture	Urgent	Waiting
2026-10-10 11:00	TX-000102	Maria Santos P-001246	Inpatient	Postoperative review	Routine	In Consultation
2026-10-10 13:30	TX-000106	Juan Dela Cruz P-001245	Rehabilitation	Gait assessment	Routine	Completed

In production, each doctor will see only authorized assigned transactions. Emergency triage and treatment must not be delayed by administrative steps.

Consultation Workspace

Patient context, clinical documentation, and order previews

Select Patient Transaction

Select a transaction to load patient and case details.

Clinical Consultation Notes

Consultation Started

Consultation Status

History / Presenting Complaint

Examination / Findings

Assessment / Working Diagnosis

Treatment Plan / Follow-up

Service / Procedure Request

Service

Priority

Medicine Request

Medicine

Quantity

Orders require approval. Real prescriptions require authenticated prescriber authorization and clinical safety checks.

Patient Journey & History

Select a transaction to see prior case and transaction context.

Review / Preview

Clinical notes and requests are not saved in this.

Doctors On Duty

Scheduled duty and confirmed check-in are displayed separately

On Duty means scheduled to work. Checked In means a attendance confirmation. Neither indicator guarantees immediate clinical availability.

Search Doctor

Duty Status

Attendance

Doctor	Specialty	Department	Shift	Schedule	Check-in	Availability
Dr. Andrea Cruz	Orthopedic Surgery	Orthopedics / OPD	08:00–16:00	On Duty	Checked In	Not confirmed
Dr. Miguel Ramos	Emergency Medicine	Emergency	08:00–20:00	On Duty	Checked In	Not confirmed
Dr. Sofia Lim	Orthopedic Surgery	Inpatient	07:00–15:00	On Duty	Not Confirmed	Not confirmed
Dr. Carlo Reyes	Rehabilitation Medicine	Rehabilitation	09:00–17:00	On Duty	Checked In	Not confirmed
Dr. Elena Torres	Orthopedic Surgery	Orthopedics / OPD	16:00–00:00	Off Duty	Not Checked In	Not confirmed

Availability requires an explicit real-time confirmation and is not inferred from duty or check-in.

System Administration Dashboard

Manage reference records, access controls and operational configuration

Master Record Types

36

Across 5 groups

User Accounts

8

6 active · 2 disabled

Access Roles

7

Role-based access preview

Audit Events

12

Recent activity

Administration Work Areas

Recommended Controls

Role-specific access to clinical and financial records
Approval for sensitive price and permission changes
Effective dates and historical versions for tariffs
Disable instead of deleting referenced master records
Full audit trail for administrative changes

Master Data Management

Complete maintenance catalog · Click a record type to preview records and fields

Search master record types

Select a master record type

Review maintenance fields and records. These controls do not save.

	Code	Name / Description	Status	Updated
Select a record type on the left.

For real implementation, prevent deleting master records referenced by patients, transactions, claims, invoices, or inventory movements.

Wards, Beds & Rooms

Maintain accommodation capacity and availability for Inpatient Registration

Wards

4

Clinical units

Available Beds

18 / 36

Availability

Private Rooms Available

3 / 8

Availability

Accommodation Directory

Location	Type	Identifier	Availability	Rate / Day
Orthopedic Ward A	Ward Bed	A-101	Available	₱0.00
Orthopedic Ward A	Ward Bed	A-102	Occupied	₱0.00
Orthopedic Ward B	Ward Bed	B-201	Cleaning	₱0.00
Private Wing	Private Room	PR-301	Available	₱2,500.00
Private Wing	Private Room	PR-302	Occupied	₱3,500.00

Backend must prevent double assignment and record time-in, time-out, cleaning, maintenance, transfer and occupancy history.

Service Catalog & Pricing

Maintain billable services and department routing without changing historical charges

Search services

Service Code	Service	Department	Category	Current Rate	Effective From
OPD-CONS	OPD Consultation	OPD	Consultation	₱350.00	2026-01-01
RAD-XRAY	X-ray Examination	Radiology	Diagnostic	₱650.00	2026-01-01
LAB-CBC	Complete Blood Count	Laboratory	Laboratory	₱280.00	2026-01-01
REHAB-PT	Physical Therapy Session	Rehabilitation	Therapy	₱500.00	2026-01-01
CAST-APP	Casting Procedure	Orthopedics	Procedure	₱850.00	2026-01-01

Recommended: effective-dated price versions, approved changes, and captured unit prices on every posted transaction.

User Management

Staff accounts, assignments and access status · Staff accounts

Search users

Status

Staff ID	Name	Username	Department	Role	Status
EMP-001	A. Santos	asantos	Registration	Registration Staff	Active
EMP-002	M. Reyes	mreyes	Emergency	Doctor	Active
EMP-003	C. Dela Cruz	cdelacruz	Pharmacy	Pharmacist	Active
EMP-004	J. Garcia	jgarcia	Cashier	Cashier	Active
EMP-005	R. Lim	rlim	Radiology	Department Staff	Active
EMP-006	P. Tan	ptan	Claims	PhilHealth Officer	Active
EMP-007	S. Cruz	scruz	IT	System Administrator	Disabled
EMP-008	T. Ramos	tramos	OPD	Doctor	Disabled

Account activation, credential reset, MFA and role changes will require authorization and audit logging in the backend.

Roles & Permissions

Preview least-privilege access by module and action

Role

Module	View	Create	Edit	Approve / Void	Export
Patient Management
Transaction Management
PhilHealth Management
Pharmacy & Inventory
Billing & Payments
Doctor Management
Document Management
System Administration

Permissions are illustrative. Enforce all authorization server-side; do not rely on hidden menu links.

Audit Logs

activity events with actor, time, action and affected record

Search activity

Action

Date

Timestamp	Actor	Action	Module	Record	Details
2026-10-12 08:42	asantos	CREATE	Patient	PT-1008	Registration preview
2026-10-12 09:14	jgarcia	UPDATE	Billing	INV-1003	Payment status updated
2026-10-12 09:38	mreyes	UPDATE	Consultation	TX-1002	Clinical note amended
2026-10-12 10:07	cdelacruz	CREATE	Pharmacy	DISP-2001	Medicine dispensing
2026-10-12 10:31	admin	DISABLE	User	EMP-007	Account disabled
2026-10-12 11:02	ptan	LOGIN	Claims	SESSION	Successful sign-in

In production, audit records should be append-only, protected against alteration, and follow an approved retention policy.

System Settings

Hospital identity, workflow defaults and operational controls

Hospital Information

Hospital Name

Timezone

Currency

Hospital Address

Workflow Configuration

Default Patient Queue

Invoice Number Prefix

Receipt Number Prefix

Default Session Timeout (minutes)

Security & Integration Readiness

Require MFA for privileged accounts

Enable audit logging

Require approval for price changes

PhilHealth/eClaims and other third-party integrations are not connected. Credentials and secret keys must never be exposed in the UI or source code.

Changes here are previews only; no configuration is saved.

Document Management Dashboard

Patient, transaction, and claims documents

Document Workflow

In production, document creation, approval, release, and printing should be role-controlled and audited.

Centralized Document Generation

Patient-first preparation, data review, document approval and controlled printing

Clinical findings, signatures, PhilHealth eligibility and payment confirmation require verification before approval. Documents remain drafts until reviewed and approved.

1. Select Source Records

Patient *

Patient Transaction *

Document Template *

Purpose / Remarks

2. Source Data & Validation

Select a patient, transaction and template to review available data.

3. Document Preview

Not generated

Generate a draft to see a full printable document preview.

Approval buttons simulate distinct roles. Production must enforce permissions, signatures and audit logs server-side. Draft prints carry a watermark.

4. Generated Document Worklist

Reference	Patient	Template	Version	Status	Action
No generated documents.

Unsaved documents will be cleared when this page is refreshed.

Patient Documents

Patient-first document repository with transaction links

Select Patient

Document Category

Search Document

Document No.	Type	Transaction	Status	Version	Updated	Action

Transaction Documents

Choose a patient before selecting their transaction

Select Patient

Select Patient Transaction

Document No.	Document Type	Owner	Status	Last Updated	Action

PhilHealth Document Viewer

Choose an official PhilHealth form to preview and print, or view the internal claim summary.

Document Type

Select Patient

Select Patient Transaction

Official form Source: PhilHealth official downloads Open Official PDF

Official PDFs are displayed directly from the PhilHealth website. Internet access is required; use Open Official PDF if the embedded viewer is blocked. Patient selection does not fill or submit official forms.

Official document published by PhilHealth. Use the PDF viewer's print control or the Print Selected Document button to open the printable original.

DRAFT

PHILIPPINE ORTHOPEDIC CENTER

Hospital Management Application

INTERNAL CLAIM SUMMARY

Not an official PhilHealth form

PhilHealth Supporting Document — Document View

Unverified · Not for submission · Not proof of eligibility or benefits

A. Patient & Membership Information

Patient Name—

Patient ID—

Date of Birth—

Declared PhilHealth PIN—

Relationship to Member—

Eligibility VerificationNot verified

B. Transaction Information

Transaction Reference—

Service Type—

Visit / Admission Date—

Claim StatusDraft / Not submitted

C. Supporting Document Checklist

Supporting Item	Status	Remarks
Member / patient information	For review	Verify against authorized records
Clinical abstract / case documentation	For review	Dependent on service type
Itemized billing statement	For review	Confirm final charges
Other required claim attachments	Not assessed	Depends on current PhilHealth rules

D. Preparation & Verification

Prepared ByClaims Officer

Document Reference—

Document Version1

Release / ApprovalNot approved

Prepared by

Reviewed / authorized by (pending)

UNVERIFIED DOCUMENT. This printout does not establish PhilHealth membership, eligibility, coverage, approved benefits, or a valid claim.

Document Templates

Centralized document types, versions and approval rules

Template	Current Version	Owner	Status
Medical Certificate	v1.0	Medical Records	Active
Clinical Abstract	v1.0	Medical Records	Active
Discharge Summary	v1.0	Medical Records	Active
Laboratory Result	v1.0	Medical Records	Active
Radiology Report	v1.0	Medical Records	Active
PhilHealth Claim Summary (Internal)	v1.0	PhilHealth / Claims	Active
PhilHealth Supporting Checklist	v1.0	PhilHealth / Claims	Active

Document Requests

Request, review, approve and release documents

Request No.	Patient	Document Type	Requested	Status	Action
REQ-1001	Maria Santos	Clinical Abstract	2026-10-10 09:00	For Review
REQ-1002	Ana Cruz	Medical Certificate	2026-10-10 10:15	Released

Document Audit Trail

Preview of document creation, versioning, approvals and print events

Date & Time	Document	Activity	Performed By	Details
2026-10-10 12:05	DOC-0005	Created	Claims Officer	Supporting checklist draft
2026-10-10 11:40	DOC-0004	Released	Records Staff	Medical certificate
2026-10-10 10:30	DOC-0002	Version updated	Ward Clerk	v1 → v2; pending review

Document Generation

Approved module — screen design pending review.